Catalog of Enterprise Systems
Senate Bill 272 Compliance- Catalog of Enterprise Systems
Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.
Enterprise System
An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges, and analyzes information an agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public
- A system that serves as a 'system of record' or an original source of data within an agency
Enterprise System Catalog Requirements
- Create a catalog of enterprise systems containing:
- Current system vendor
- Current system product
- System's purpose
- Description of categories or types of data
- Department that is the prime custodian of the data
- Frequency that system data is collected
- Frequency that system data is updated
- 2. To make the catalog publicly available upon request
- 3. Post the catalog in a prominent location on the agency's website